Publishing in DiVA
Instructions for how to publish and archive independent projects/degree projects, in DiVA, a finding tool for research publications and student theses. Articles and other scientific publications are also published there.
All students who make independent projects must register and archive it in DiVA. Please also take the opportunity to spread your work by also publishing, so that it becomes be available in full text.
- As a student, you are responsible for registering your approved independent project in it's entirety via the DiVA administration interface. Make sure you have all the information and material needed before you start the registration: concert date, abstract, files, any consent to the publication of authors and participants, and more.
- As an examiner, you must ensure that the student registers the independent project in its entirety in DiVA.
- The examiner also must notify the Library which students are approved, via e-mail to firstname.lastname@example.org.
- The library staff transfers the registered independent project in DiVA from to the final and searchable archiving in DiVA. They also archive the project in its entirety on a server at KMH.
Registering you independent project/degree project
General DiVA features
- Save draft – click Cancel / Save draft and select Save draft. Drafts are found via My drafts on the first page of DiVA.
- ? – leads to help texts that explain the fields, displayed if you hold the mouse pointer over the question mark.
- X – deletes selections made.
- * – mandatory field.
Log in to DiVA using your KMH credentials: KMH e-mail address and password.
- Select publication type: Student thesis is preselected. Proceed wth Continue.
- Author: One entry per author. Enter:
- Department, unit or programme – select your department. The college namn will appear automatically.
- Other organisation – if you have cooperated with another college/university, state which one here.
- E-mail – enter e-mail address in order to receive a confirmation when the thesis is published.
- Another author – click here to add authors.
- Cooperation: Yes is default value. If you have cooperated with a company or an external organisation, enter the name. Otherwise choose No.
- Title: Enter the title and select the language of the title. In the Alternative title field, you can add a title in a language fo choice.
- Degree: Fill in level of independent project and select number of credits – noted on the cover page.
- Educational programme and Subject / Course: If the correct information appear in the lists, select it. Otherwise ignore the fields.
- Content category: Check if your registration concerns an artistic work.
- Other information: Enter year and number of pages.
- National subject category: Search or browse the list.
- Keywords: Add keywords to help others find your paper. Always use the keywords in the Essay Keywords regsiter, see link below. Several languages possible.
- Abstract: Write or paste an abstract / summary. Remove any unnecessary characters and formatting and trim the text. Use Another abstract to enter abstracts in more than one language.
- Supervisor and examiner: Enter details about supervisor and examiner. You may ignore the ORCID field.
- Presentation: Enter details about the graduation concert or equivalent.
- Note: Enter details about the repertoir – composer, title, opus number, etc. – and about participating musicians names and instruments. If you intend to upload media files, enter short descriptions of them here.
- Upload file: For independent projects, all files related to the thesis should be uploaded. You may upload several files of different formats. For each file, state:
- Type – the main thesis file is uploaded as 'fulltext' in A4 PDF-format. For appendices, such as media files, select format from the list.
- Choose Make freely available now if you want to publish the file publicly, and have the consent of the participants involved and copyright holders permission to publish.
- Choose Only for archiving if you not have the consents and permissions needed to publish, or if you not want the file to be freely available.
- Uploaded files: Check the files and accept the publishing conditions. If you have chosen 'Only for archiving' for all files, you may ignore the publishing conditions.
Please observe! You may only publish copyrighted material when you have the consent of the author/copyright holder. See more about copyright below.
- Review/Publish: Check all details entered before you submit. To make changes, use Back or Edit information.
- Files: Ensure that the uploaded files can be opened.
- Submit! If something needs to be changed, contact the us at the library.
A submitted registration in DiVA needs to be activated by the library staff. It usually takes a few days. If you have entered your e-mail address when registering, you will receive a confirmation when activation and publishing is completed.
If you have any questions or if you discover any errors, please contact your supervisor.
When publishing in DiVA
Material published within KMH can usually be published in DiVA, if no special agreement prohibiting this has been written.
Music, pictures, diagrams, etc. that are included in your publication and that are not your own, you must have the copyright holder's permission to publish in DiVA.
If you have previously published your work via a publisher or other party, you must have permission from them when you publish full text in DiVA.
Copyright aims to create a balance between the author's rights and the public's right to use the author's work. Copyright consists of two parts, economic and non-profit rights:
- The financial rights consist of the right to make the work available and publish it. Can be transferred to another party.
- The non-profit is about the content of the work not being distorted and the right to be named when the work is used. Can not be transferred to another party.
Initially, it is always the author / artist who has the copyright. When publishing, it is common for the publisher to demand the transfer of copyright. The publisher, not the author, then controls how the artistic work may be used and made available.