Before, during and after the exchange

There is a lot to keep track of when you want to complete part of your studies at a university abroad. You are expected to manage a great deal of paperwork and administrative tasks. Here we have collected the most important things to keep in mind before, during and after your exchange.

Before the exchange

Learning agreement

This is your study plan for your exchange. You will develop this plan together with your Director of Studies for your programme at KMH for you to be aware of which courses you are expected to take during your exchange. In order for your learning agreement to be approved it must include signatures from KMH, the receiving institution of choice as well as your own signature.

The Learning Agreement is filled in by you independently on the Online Learning Agreement portal, OLA External link..

The Learning Agreement must be

  • signed online by you as well as your director of studies, the document is then sent electronically to the receiving institution, who then resend and sign it
  • clearly linked to an eventual Grant agreement/application for an Erasmus scholarship in order for the scholarship to be transferred to you subsequently
  • attached to the application for crediting that you will later submit after the exchange is prepared.

Funding for Erasmus studies

If you are an Erasmus student, you will be able to apply for the Erasmus scholarship. You must apply latest one month before your exchange commences.

The scholarship is calculated by compiling the days you will be studying at the university. This includes the introduction week as well as other mandatory parts. The final amount is dependent on the course/s you choose to study.

70 % of the scholarship will be awarded to you once you commence your studies. The rest is transferred to you at your return to KMH. See more below under ‘after the studies’.

In your application, Grant agreement, the conditions of the scholarship will be stipulated. Before the exchange you may need to take a language test, see below, in addition to checking that your Learning Agreement has been accepted and finalised, see above.

Remember to state

  • exact term dates at the receiving institution
  • the language in which your studies will be taught
  • if you have been an Erasmus student prior to this point.

OLS language test

This test will be sent to you in instances where it is obligatory to undertake such a test. This does not apply to you if the taught language is your native language. After the language test you will also be offered the opportunity of completing an online language test via OLS. This is not obligatory.


During your exchange you will be covered by the Kammarkollegiet Student UT insurance. This insurance is only valid in the country of study. It applies from and includes the first two weeks before the term starts to and included the two weeks after the term ends.


Remember to apply for CSN. The International Coordinator will accept you to your international exchange on the Ladok platform, where you will then register yourself on the exchange study under the period of registration. It can be a good idea to apply for CSN for a full year, even if you will only be abroad for a single semester, in order to avoid the control in January. But remember that you must apply for a legitimate reason and for the purpose of studying abroad for a semester even if the exchange only is for a semester. For other questions regarding CSN we refer you to CSN.

Additional advice before your exchange

  • Make sure you have a valid passport.
  • Will you need to rent student accommodation? If you require help from SSSB then the International Coordinator is your point of inquiry, but you should begin by contacting SSSB individually at first.
  • Do not register yourself for courses at KMH during the exchange except for the degree project if applicable.
  • Order an EU health card – the so-called ‘Blue Card’.

During the exchange and before your return

  • Make sure that you receive your grade extract, where possible.
  • Look over your Learning Agreement. It must be updated if you undertook changes to your courses, and have three signatures: your own, KMH’s and the receiving institutions’.
  • Save all your communications, an example being emails with the Director of Studies, particularly if you have changed some courses within the frame of exchange studies.
  • Make sure to bring back a signed Certificate of Attendance from the receiving institution when returning back from studies abroad. Submit this to the International Coordinator at KMH.

Certificate of Attendance Pdf, 330.9 kB, opens in new window.

After the exchange

When you have returned you must apply to be credited. Attach your grade extract, the Learning Agreement and course descriptions to this application.

The final part of the stipend

If you were a beneficiary of an Erasmus grant you can now receive the final part of the grant. This is paid out when

  • the International Coordinator receives your certificate of attendance
  • the International Coordinator has checked that your Learning Agreement has been completed, with three signatures
  • you have submitted the final report from your exchange.